WIP: Add Community Oriented Budgeting process

This proposal provides a recommendation from the TAC to the Board for a
Community Oriented Budget Process.

Made changes to add TF project for the budget consideration as well
Trying to fix the build failure

Change-Id: I308eeb8a17b6cafba3dfec8552d8447f82337bdc
Signed-off-by: Ed Warnicke <hagbard@gmail.com>
Signed-off-by: Daniel Farrell <dfarrell@redhat.com>
Signed-off-by: Gregory Elkinbard <elkinbar@gmail.com>
Signed-off-by: Ed Warnicke <hagbard@gmail.com>

diff --git a/docs/index.rst b/docs/index.rst
index ee34eb8..b01ec38 100644 (file)
--- a/docs/index.rst
+++ b/docs/index.rst
@@ -12,6 +12,7 @@ Contents:
 
    governance/charter.rst
    governance/CHANGELOG.rst
+   recommendations/index
 
 Indices and tables
 ==================

diff --git a/docs/recommendations/community_oriented_budgeting/community_oriented_budgeting.rst b/docs/recommendations/community_oriented_budgeting/community_oriented_budgeting.rst
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+*******************************************
+Community Oriented Budgeting Recommendation
+*******************************************
+
+The TAC recommends the Board adopt the following Community Oriented Budgeting
+process.
+
+Goals
+-----
+
+Currently LFN contains a number of large projects with a need to conduct
+outreach, hold developer and marketing events and other community activities
+addressed by this discretionary budget.
+
+Handling of Tungsten Fabric (TF)
+--------------------------------
+Tungsten Fabric having being admitted to LFN is also in need of these
+funds to reach its goals of diversifying the community and reaching additional
+pools of developers as well as addressing the needs of its current development
+community. It will take a substantial time for TF to move through the necessary
+reviews to become a TAC project and it may fail in its diversity and outreach
+goals without funds. We propose that for the budget needs we consider the pool
+to be TAC projects plus TF, with the budget process below also applying to TF.
+
+
+Normal Budget Process
+---------------------
+1. **Budget:** The Board budgets an amount for the year equal to some factor
+   greater than one times the amount allocated by LFN to General and
+   Administrative (G&A) funds, to be divided equally among the TSCs of the
+   TAC projects for them to spend at their discretion in support of:
+
+   a. Community events - Community events colocated at existing conferences
+      as meets the communities needs as determined by each projects TSC.
+   b. Marketing in support of those colocated events, including booth
+      collateral (booth at broader event at which community event is
+      collocated, signs, swag, handouts, food, video, support staff and their
+      travel, food, event promotion, etc).
+   c. Other community needs as they arise.
+   d. This does not include common costs like infrastructure, salaries of
+      staff, interns, etc which should continue to be handled centrally by the
+      Board.
+   e. This does not include large standalone conferences/summits.
+
+2. **Notify:** Expenditures by the TSCs of the TAC project must be
+   presented to the TAC as a notification prior to being made.
+
+   a. The TSC notification of the TAC is intended to discover possible
+      synergies with other projects, in the hope that projects may find
+      opportunities to increase value or reduce costs by collaborating on
+      expenditures.
+   b. Only the Projects can adequately assess whether there is a synergy.
+      The TAC presentation is a notification process, not an approval
+      process.
+   c. The decision to collaborate or not belongs to the individual TSCs of
+      the TAC projects choosing to collaborate to insure true benefit
+      to all communities involved in the collaboration.
+
+3. **Expend:** A project's TSC may proceed with the planned expenditure two
+   weeks after TAC notification of the expenditure. A project's TSC may, at
+   its discretion, delay the expenditure to work jointly with another
+   community or to allow additional conversation.
+
+4. **Report:** The TSCs of the TAC projects report to the Board
+   quarterly their expenditures for the past quarter, why they were made,
+   and what benefits were realized.
+
+The Normal Budget Process in this proposal was informed by the `response of the
+Board`_ to the TAC's previous recommendation on community representation that
+it would consider budgeting fund to the individual project TSCs to be spent at
+their discretion.
+
+.. _response of the Board: https://lists.lfnetworking.org/g/TAC/message/239
+
+Exceptional Budget Process
+--------------------------
+
+In the event that one or more TSCs, individually or jointly, identify a budget
+item need that cannot be adequately addressed by the discretionary funds
+delegated to the TSCs of the TAC Projects, that need should be
+addressed by this Exceptional Budget Process.
+
+1. One or more of the TSCs of TAC Projects must prepare a Budget
+   Request to the Board.
+2. Budget Requests must be presented to the TAC as a notification prior
+   to forwarding to the Finance Committee of the Board. The TSC presentation
+   of a Budget Request to the TAC is intended to discover possible synergies
+   with other projects, in the hope of inspiring a joint Budget Request.
+3. Only the Projects can adequately assess whether there is a synergy. The TAC
+   presentation is a discovery process, not an approval process.
+4. Once a Budget Request has been presented to the TAC, it may be forwarded to
+   the Finance Committee for consideration.
+
+We recommend a form with the following items for Exceptional Budget Proposals:
+
+1. Title
+2. Description
+3. Sponsoring community or communities
+4. Requested budget amount (please include details on how arrived at budget
+   amount)
+5. Is this a one time or ongoing expense? If ongoing, please include details
+   on cost and timeframe.
+6. Timeframe when the resource is needed (including start/end dates if
+   applicable)
+7. Benefits to communities
+8. Impact of budget request being denied
+9. Date TAC was notified of Budget Request (links to email threads,
+   code reviews of proposal, or meeting minutes)
+
+The Exceptional Budget Process in this proposal is predicated on the
+assumption that the A&P Committee is the appropriate point to address these
+requests, and that they will carry out whatever internal process the Board
+deems reasonable in response.
+
+Other Non-TAC Projects
+--------------------------------
+Non-TAC Projects should have access to the Exceptional Budget Process. The
+Board should consider allocating a small separate budget pool for direct
+funding of Non-TAC projects, based on their size and bugdet needs.
+
+Future Updates to the Budget Recommendations
+--------------------------------------------
+This document should be revised upon admission of new Non-TAC projects beyond
+existing set as well as promotion of new projects to the TAC status as part of
+the LF-N admissions review and TAC admissions review process to accomodate the
+evolving needs of the projects.

diff --git a/docs/recommendations/index.rst b/docs/recommendations/index.rst
new file mode 100644 (file)
index 0000000..d9079e3
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+++ b/docs/recommendations/index.rst
@@ -0,0 +1,19 @@
+LFN TAC Recommendations for LFN Board
+=====================================
+
+Recommendations by the Linux Foundation Networking Technical Advisory Council
+for the Linux Foundation Networking Governing Board.
+
+Contents:
+
+.. toctree::
+   :maxdepth: 2
+
+   community_oriented_budgeting/community_oriented_budgeting
+
+Indices and tables
+==================
+
+* :ref:`genindex`
+* :ref:`modindex`
+* :ref:`search`